IOT Scaffolding

POLICY 2
MARCH 2004
HEALTH AND SAFETY POLICY AMENDMENT SHEET
Record of Amendments
Issue
No.
First issue
Distribution Purpose of Issue Number.

POLICY 3
MARCH 2004
INTRODUCTORY NOTE
This safety policy is divided into three sections, namely “Policy”, “Procedures” and “Safe Systems of Work”.
The “Policy” section contains the general Company policy, in broad stroke form, to a variety of health and
safety issues applicable to our operations. Organisation, arrangements and procedures (including assessment
and documentation procedures) for putting the goals of the “Policy” section into practice are contained in more
specific form in the “Procedures” section. Lastly, more explicit detail to be observed and adhered to during the
course of Company operations can be found in the “Safe Systems of Work” section. Such safe systems of work
would be applied in conjunction with task and site specific health and safety instructions and documentation
pertinent to individual work activities and environments. Although not specifically referred to in each “Policy”
sub section, most of the items covered will have corresponding entries in the “Procedures” section.
COMPLIANCE REVIEW
IOT SCAFFOLDING LIMITED Health and Safety Policy shall be formally reviewed annually, or more frequently by
The Health and Safety People Limited, for as long as this Company retains their services. This review shall
cover all sections of the Policy and shall ensure that:
a) The responsibilities reflect the current staffing of the Company;
b) The arrangements remain unchanged;
c) The safe working procedures are still applicable.
Additionally, the Policy shall be reviewed as necessary to reflect any changes in legislation, appointments or
working methods and materials used.
SAFETY PROGRAMME
The Health and Safety People shall undertake an annual review of the Company’s Safety Programme to ensure
that the Company is in compliance with the Policy. This review shall check that:
a) All the responsibilities allocated in the Policy are understood and are being performed;
b) The procedures set up in the Policy are being complied with and remain effective;
c) Records, as required in the Policy, are being adequately compiled and retained;
d) All the necessary reports are being prepared and forwarded to the relevant persons within the Company and
the relevant Enforcing Authorities.
They will also evaluate:
a) Management and employee attitudes to health and safety;
b) The effectiveness of the training carried out and the requirements for further training;
c) The effectiveness of the Policy to reduce the incidence of accidents, incidents, dangerous occurrences and
ill health in the workplace.
The results of the review shall be compiled into a report for the Managing Director and shall include
recommendations of the action to be taken to rectify any non-compliance.

POLICY 4
MARCH 2004
CONTENTS - GENERAL POLICY SECTION
HEALTH AND SAFETY POLICY AMENDMENT SHEET
HEALTH AND SAFETY POLICY STATEMENT
MANAGEMENT STRUCTURE FOR HEALTH AND SAFETY
RESPONSIBILITIES
MR IAN GRIFFITHS, MANAGING DIRECTOR
DEPOT MANAGER
BRANCH MANAGER
SUPERVISOR
SUPERVISOR/ESTIMATOR
ADVANCED SCAFFOLDERS
LABOURERS
YARD FOREMAN
YARD LABOURERS
DRIVERS OF COMPANY SUPPLIED VEHICLES
SUB-CONTRACTORS
OFFICE STAFF
THE SOUTH EATS CONSTRUCTION SAFETY GROUP
IOT SCAFFOLDLIMITED POLICIES IN OUTLINE
ACCIDENT/INCIDENT REPORTING AND INVESTIGATION
ASBESTOS
COMMUNICATIONS ON SITE
COMPANY STAFF VISITING HAZARDOUS AREAS/SITES
CONFINED SPACES
CONSULTATION WITH EMPLOYEES
DRUG AND ALCOHOL POLICY
EMERGENCY PROCEDURES
EMPLOYMENT OF TEMPORARY WORKERS AND PERSONNEL OBTAINED FROM EMPLOYMENT
BUSINESSES
EMPLOYMENT OF YOUNG PERSONS
ENVIRONMENTAL POLICY
ENVIRONMENTAL POLICY STATEMENT
FIRE PREVENTION
FIRST AID
HAZARDOUS SUBSTANCES
HEALTH AND SAFETY ASSISTANCE
HEALTH, SAFETY AND WELFARE ON COMPANY PREMISES
HEALTH, SAFETY AND WELFARE ON CONSTRUCTION SITES
HIRE & SUPPLY
LIFTING OPERATIONS
MANUAL HANDLING OPERATIONS
NOISE AT WORK
OCCUPATIONAL HEALTH PROGRAMMES AND HEALTH SURVEILLANCE
OUTSIDE CONTRACTORS WORKING ON THIS COMPANY’S PREMISES
PERSONAL PROTECTIVE EQUIPMENT (PPE)
PROTECTION OF THE PUBLIC
RISK ASSESSMENT
SAFETY AUDITS
TRADE CONTRACTORS SAFETY INFORMATION
TRAINING
WASTE DISPOSAL
WORK EQUIPMENT
WORKING ON OR ALONGSIDE ROADS
WORKING WITH ELECTRICITY
WORKS FALLING UNDER THE CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 53

POLICY 5
MARCH2004
HEALTH AND SAFETY POLICY STATEMENT
In accordance with its duty under Section 2(3) of the Health and Safety at Work etc. Act, 1974, and in fulfilling
its obligations to both employees and the public who may be affected by its activities, the Managing Director of
IOT SCAFFOLD LIMITED produced the following statement of policy in respect of health and safety.
It is our aim to achieve a working environment which is free of work related accidents and ill-health and to
this end we will pursue continuing improvements from year to year.
We undertake to discharge our statutory duties by:
?Identifying hazards in the workplace, assessing the risks related to them and implementing appropriate
preventative and protective measures;
?Providing and maintaining safe plant and work equipment;
?Establishing and enforcing safe methods of work;
?Recruiting and appointing personnel who have the skills, abilities and competence commensurate with
their role and level of responsibility;
?Ensuring that tasks given to employees are within their skills, knowledge and ability to perform;
?Ensuring that technical competence is maintained through the provision of refresher training as
appropriate;
?Promoting awareness of health and safety and of good practice through the effective communication or
relevant information;
?Furnishing sufficient funds needed to meet these objectives.
All employees on their part are encouraged to contribute actively towards achieving a work environment,
which is free of accidents and ill health.
Our health and safety policy will be reviewed annually to monitor its effectiveness and to ensure that it
reflects changing needs and circumstances.
This policy is to be read in conjunction with the responsibilities, procedures and applicable safe systems of
work that together form the IOT SCAFFOLDING health and safety manual.

Signed........................................................................................... Date: ……………………….
MANAGING DIRECTOR

POLICY 6
MARCH 2004
MANAGEMENT STRUCTURE FOR HEALTH AND SAFETY
Mr IAN GRIFFITHS
Managing Director
Supervisor
Yard Foreman
Drivers
Advanced
Scaffolders
Labourers
Yard Labourers
Supervisor/
Estimator
Yard Labourer
Advanced
Scaffolders
Labourers

POLICY 7
MARCH 2004
HEALTH AND SAFETY RESPONSIBILITIES
These responsibilities are to be read in conjunction with, and to be considered part of, the Health and Safety
Policy of IOT SCAFFOLD LTD.

POLICY 8
MARCH 2004
MR IAN GRIFFITHS, MANAGING DIRECTOR
IAN GRIFFITHS Health and Safety responsibilities are to ensure that:
a) The Company's policy for the prevention of injury, ill health and damage is initiated;
b) All levels of management and employees understand the requirements placed upon them by this Policy;
c) The policy is effectively administered, monitored and that necessary alterations are made to the policy to
reflect changes in legislation or company development;
d) All levels of employees receive adequate and appropriate training in their tasks;
e) The relevant legislation is complied with in all the Company's areas of operation;
f) Sound working practices are observed;
g) Allowances are made in tendering, planning and production processes for the provision of adequate welfare
facilities and the necessary equipment to avoid injury, ill health and damage;
h) Health and safety activities are co-ordinated between all contractors working on the same site;
i) All accidents and incidents are correctly reported and recorded and that action is taken to prevent a
re-occurrence of the accident or incident;
j) Disciplinary action is taken against all employees who do not comply with the requirements as detailed in
the policy documents;
k) Liaison with external safety and health organisations is instigated;
l) Pertinent information is distributed throughout the company;
m) Adequate funds are made available to meet the requirements of the policy;
n) The appropriate insurance cover is provided and maintained;
o) Provision is made at all meetings, including board meetings, for discussing health and safety;
p) Any hazardous substances are stored and handled in accordance with established rules and procedures;
q) He sets a good personal example by using the appropriate personal protective equipment;
r) A statement on health and safety is included in the company's annual report.

POLICY 9
March 2004
DEPOT MANAGER
The Depot Manger’s Health and Safety responsibilities are to ensure that:
a) He/she understands the Company's Health and Safety Policy and appreciates the allocated responsibilities;
b) The most appropriate order and method of work are determined and followed;
c) Adequate lighting is provide in the working area;
d) Hazards within the working area are identified and that the appropriate action is taken to remove or reduce
the hazard;
e) Facilities for sanitation and welfare are maintained in good order;
f) He/she sets a good personal example by using the appropriate protective equipment;
g) All COSHH, Risk, PPE and Manual Handling assessments are compiled and distributed;
h) All employees are aware that all injuries and equipment damage will be taken into account when bonuses
and promotions are being considered;
i) All plant and equipment is safe, guarded in accordance with the relevant legislation and has the required
certificates of inspection or examination;
j) All plant and equipment is operated by trained and experienced personnel;
k) All repairs to plant and equipment on site are carried out in the proper manner;
l) The required protective equipment is issued and used correctly;
m) The arrangements for Fire Precautions are understood.

POLICY 10
March 2004
BRANCH MANAGER
The Branch Manager’s Health and Safety responsibilities are to ensure that:
a) He/she understands the Company's Health and Safety Policy and appreciates the allocated responsibilities;
b) The most appropriate order and method of work are determined and followed;
c) Adequate lighting is provide in the working area;
d) Hazards within the working area are identified and that the appropriate action is taken to remove or reduce
the hazard;
e) Facilities for sanitation and welfare are maintained in good order;
f) All COSHH, Risk, PPE and Manual Handling assessments are compiled and distributed;
g) He/she sets a good personal example by using the appropriate protective equipment;
h) All employees are aware that all injuries and equipment damage will be taken into account when bonuses
and promotions are being considered;
i) All plant and equipment is safe, guarded in accordance with the relevant legislation and has the required
certificates of inspection or examination;
j) All plant and equipment is operated by trained and experienced personnel;
k) All repairs to plant and equipment on site are carried out in the proper manner;
l) The required protective equipment is issued and used correctly;
m) The arrangements for Fire Precautions are understood.

POLICY 11
March 2004
SUPERVISOR
The Supervisor's Health and Safety responsibilities are to ensure that:
a) He/she understands the Company's Health and Safety Policy and appreciates the allocated responsibilities;
b) Tenders are adequate to cover sound methods of work and the provision of adequate welfare facilities;
c) The following are determined at the planning stage:
??the most appropriate order and method of work;
??the provision of adequate lighting;
??allocation of responsibilities with other contractors on site;
??the hazards which might occur due to overhead or underground services and other situations which
might lead to improvisation on site;
??facilities for sanitation and welfare;
??the provision of basic fire precautions.
d) Written instructions are provided to establish working methods, to explain the sequence of operations, to
outline the potential hazards at each stage and indicate the precautions to be observed;
e) The precautions and work methods are checked with site management prior to commencing work;
f) Work is carried out as planned and the relevant legislation is complied with on site;
g) He/she sets a good personal example by using the appropriate protective equipment whilst on site;
h) All employees are aware that all injuries and equipment damage will be taken into account when bonuses
and promotions are being considered;
i) All plant on site is safe, guarded in accordance with the relevant legislation and has the required certificates
of inspection or examination;
j) All plant is operated by trained and experienced personnel;
k) All repairs to plant on site are carried out in the proper manner;
l) The required protective equipment is issued and used correctly.

POLICY 12
March 2004
SUPERVISOR/ESTIMATOR
The Supervisor/Estimator’s Health and Safety responsibilities are to ensure that:
a) He/she understands the Company's Health and Safety Policy and appreciates the allocated responsibilities;
b) Tenders are adequate to cover sound methods of work and the provision of adequate welfare facilities;
c) The costs of the following are determined, and incorporated in the tender:
??The most appropriate order and method of work;
??The provision of adequate lighting;
??Allocation of responsibilities with other contractors on site;
??The hazards which might occur due to overhead or underground services and other situations which
might Lead to improvisation on site;
??Facilities for sanitation and welfare;
??The provision of basic fire precautions.
d) The precautions and work methods are checked with site management prior to commencing work;
e) Work is tendered for to ensure that the relevant legislation is complied with on site;
f) He/she sets a personal example by using the appropriate protective equipment whilst on site;
g) All employees are aware that all injuries and equipment damage will be taken into account when bonuses
and promotions are being considered.
h) Written instructions are provided to establish working methods, to explain the sequence of operations, to
outline the potential hazards at each stage and indicate the precautions to be observed;
i) The precautions and work methods are checked with site management prior to commencing work;
j) Work is carried out as planned and the relevant legislation is complied with on site;
k) He/she sets a good personal example by using the appropriate protective equipment whilst on site;
l) All plant and equipment on site is safe, guarded in accordance with the relevant legislation and has the
required certificates of inspection or examination;
m) All plant and equipment is operated by trained and experienced personnel;
n) All repairs to plant and equipment on site are carried out in the proper manner;
o) The required protective equipment is issued and used correctly.

POLICY 13
March 2004
ADVANCED SCAFFOLDERS
The Advanced Scaffolders' Health and Safety responsibilities are to ensure that they:
a) Use the correct tools and equipment for the task;
b) Use the protective equipment provided;
c) Only use tools which are in good condition;
d) Report all defects in tools, plant, equipment and materials, or any obvious safety or health hazards;
e) Do not endanger themselves or other persons through their actions or failures to act;
f) Avoid improvisation;
g) Warn new employees of known hazards;
h) Refrain from horseplay;
i) Do not abuse the welfare facilities;
j) Co-operate with the Company on all aspects of health, safety and welfare;
k) Do not operate any equipment or machinery unless they have been fully trained and instructed in its
operation;
l) Comply with the requirements of the Company's Safety Policy;
m) Inform management of any change to their state of health, either temporary or permanent, which might
effect their working ability or their suitability to carry out any particular task or tasks.

POLICY 14
March 2004
LABOURERS
The Labourers’ Health and Safety responsibilities are to ensure that they:
a) Use the correct tools and equipment for the task;
b) Use the protective equipment provided;
c) Only use tools which are in good condition;
d) Report all defects in tools, plant, equipment and materials, or any obvious safety or health hazards;
e) Do not endanger themselves or other persons through their actions or failures to act;
f) Avoid improvisation;
g) Warn new employees of known hazards;
h) Refrain from horseplay;
i) Do not abuse the welfare facilities;
j) Co-operate with the Company on all aspects of health, safety and welfare;
k) Do not operate any equipment or machinery unless they have been fully trained and instructed in its
operation;
l) Comply with the requirements of the Company's Safety Policy;
m) Inform management of any change to their state of health, either temporary or permanent, which might
affect their working ability or their suitability to carry out any particular task or tasks.

POLICY 15
March 2004
YARD FOREMAN
The Yard Foreman's Health and Safety responsibilities are to ensure that:
a) He understands the Company's Health and Safety Policy and appreciates the allocated responsibilities;
b) The most appropriate order and method of work are determined and followed;
c) Adequate lighting is provided in the working area;
d) Hazards within the working area are identified and that the appropriate action is taken to remove or reduce
the hazard;
e) Facilities for sanitation and welfare are maintained in good order;
f) He sets a good personal example by using the appropriate protective equipment;
g) All employees are aware that all injuries and equipment damage will be taken into account when bonuses
and promotions are being considered;
h) All plant is safe, guarded in accordance with the relevant legislation and has the required certificates of
inspection or examination;
i) All plant is operated by trained and experienced personnel;
j) All repairs to plant on site are carried out in the proper manner;
k) The required protective equipment is issued and used correctly;
l) The arrangements for Fire Precautions are in conformance with the Fire Certificate.

POLICY 16
March 2004
YARD LABOURERS
Yard Labourers’ Health and Safety responsibilities are to ensure that they:
a) Use the correct tools and equipment for the task;
b) Use the protective equipment provided;
c) Only use tools which are in good condition;
d) Report all defects in tools, plant, equipment and materials, or any obvious safety or health hazards;
e) Do not endanger themselves or other persons through their actions or failures to act;
f) Avoid improvisation;
g) Warn new employees of known hazards;
h) Refrain from horseplay;
i) Do not abuse the welfare facilities;
j) Co-operate with the Company on all aspects of health, safety and welfare;
k) Do not operate any equipment or machinery unless they have been fully trained and instructed in its
operation;
l) Comply with the requirements of the Company's Safety Policy;
m) Inform management of any change to their state of health, either temporary or permanent, which might
affect their working ability or their suitability to carry out any particular task or tasks.

POLICY 17
March 2004
DRIVERS OF COMPANY SUPPLIED VEHICLES
The Drivers' Health and Safety responsibilities are to ensure that:
a) Daily checks are carried out on their vehicles to ensure that they are safe and roadworthy;
b) They comply with the road traffic regulations at all times;
c) Maintenance is carried out as required by the manufacturers instructions;
d) All defects are reported on vehicles and any ancillary equipment and any additional maintenance is carried
out as and when required;
e) They do not drive any vehicle or machinery unless they have been fully trained and instructed in its
operation;
f) They comply with the requirements of the Company's Safety Policy;
g) Information is given to management of any medical or legal impediment to their driving licence or any
pending prosecutions;
h) Management is informed of any change to their state of health, either temporary or permanent, which might
affect their working ability or their suitability to carry out any particular task or tasks.

POLICY 18
March 2004
SUB-CONTRACTORS
a) Sub-contractors are to comply with all the requirements of this Safety Policy and are to provide copies of
their Safety Policies and any other documentation appertaining to health and safety, that may be requested
by the Company or their Safety Advisers. Failure to do so will render the sub contractor liable to
suspension from the site and any financial penalties will be charged to that sub contractor.
b) Labour only sub-contractors shall, for the purposes of health and safety only, be considered as employees of
the companies.
c) All work must be carried out in accordance with the relevant statutory provisions and taking into account
the safety of others on the site and the general public.
d) Scaffolding used by sub-contractor’s employees (even when scaffold erected for other contractors) must be
inspected by their employer or a competent person appointed by their employer to ensure that it is erected
and maintained in accordance with the regulations and codes of practice.
e) Sub-contractor’s employees are not permitted to alter any scaffold provided for their use, or use or interfere
with any plant or equipment on the site unless authorised.
f) All plant or equipment brought on to site by sub-contractors must be safe and in good working condition,
fitted with any necessary guards and safety devices and with any necessary certificates available for
checking. Information and assessment on noise levels of plant, equipment or operations to be carried out by
the sub-contractor must be provided to our contracts manager before work commences.
g) No power tools or electrical equipment of greater voltage than 110 volts may be brought on to site. All
transformers, generators, extension leads, plugs and sockets must be to latest British Standards for industrial
use, and in good condition.
h) Any injury sustained or damage caused by sub-contractors employees must be reported immediately to this
company’s site representative.
i) Sub-contractor’s employees must comply with any safety instructions given by the company’s site
representative.
j) Any materials or substance brought on site which has health, fire or explosion risks must be used and stored
in accordance with Regulations and current recommendations and that information must be provided to any
other person who may be affected on site. Assessment of risk associated with any substance or process
hazardous to health which will be used on the site must be provided to our Contract Manager before work
commences.
k) Sub-contractors are particularly asked to note that workplaces must be kept tidy and all debris, waste
materials, etc. cleared as work proceeds.
l) A detailed method statement will be required from sub-contractors carrying out high risk activities, e.g.
asbestos removal, steel erection, demolition, roofing, entry into confined spaces, etc. The method statement
must be agreed with our contracts management before work begins and copies made available on site so
that compliance with the agreed method statement can be maintained.
m) Sub-contractors whose works package includes a design function will present those designs to the principal
contractor for onward transmission to the Planning Supervisor in sufficient time to allow those designs to be
considered by the design team prior to work commencing. Any such design work shall be included in the
information passed to the Planning Supervisor as part of the health and safety file.
n) The sub-contractors senior site representative shall attend safety meetings as they are called by the Principal
Contractor or Planning Supervisor. These meetings shall be the principal point for the transfer of
information.

POLICY 19
March 2004
OFFICE STAFF
The Office Staffs' Health and Safety responsibilities are to ensure that they:
a) Use the correct equipment for the task;
b) Only use equipment which is in good condition;
c) Report all defects in equipment and materials, or any obvious safety or health hazards;
d) Do not endanger themselves or other persons through their actions or failures to act;
e) Avoid improvisation;
f) Warn new employees of known hazards;
g) Refrain from horseplay;
h) Do not abuse the welfare facilities;
i) Co-operate with the Company on all aspects of health, safety and welfare;
j) Do not operate any equipment unless they have been fully trained and instructed in its operation;
k) Comply with the requirements of the Company's Safety Policy;
l) Inform management of any change to their state of health, either temporary or permanent, which might
affect their working ability or their suitability to carry out any particular task or tasks.

POLICY 20
The South East Construction Safety Group
The South East Construction Safety Group have been retained as the Company's Safety Advisers and shall:
a) Carry out site inspections, as requested by the Company;
b) Provide written reports and assessments for the Company subsequent to the inspections;
c) Provide a telephone advisory service relating to all aspects of health and safety at work;
d) Ensure that the Health and Safety Policy and documentation, as prepared by them, is reviewed and updated
as required;
e) By arrangement, provide an accident investigation service and liaise with the enforcing authority;
f) If requested, assess all method statements prepared by the Company;
g) If requested, attend meetings regarding health and safety, on behalf of the Company;
h) If requested, provide Health and Safety Training to both management and staff;
i) Ensure that The Health and Safety People’s staff act to reduce imminent danger wherever that may be seen
on site.

POLICY 21
March 2004
IOT SCAFFOLD LIMITED POLICIES IN OUTLINE
This section contains the management policy for approaching specific health and safety topics. Each policy is
expanded into a management system in the procedures section of this document.
RISK ASSESSMENT
The purpose of risk assessment is to identify the risks to health and safety to Company employees, as well as
others affected by this Company’s activities, in order that measures can be taken to either remove such risk to
health and safety from the workplace or reduce those risks to as low a level as practicable.
In order to comply with legislation this Company will require that written risk assessments be compiled by
designated Company personnel on activities that could be deemed to, or do, present a health and safety risk to
either our own employees or others affected by our activities. These assessments will be held at places where
the risk is likely to be encountered and measures will be taken by this Company to ensure that the assessment
findings and precautionary measures to be taken are communicated to persons at risk to which the assessment
refers. All risk assessments compiled will be subject to review if the designated person suspects that the
assessment is no longer valid, or if there has been a significant change in the matters to which the assessment
relates.
Company procedures for carrying out risk assessments can be found in the procedure section of this safety
policy.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
ACCIDENT/INCIDENT REPORTING AND INVESTIGATION
An accident can be defined as an unplanned, unwanted, unscheduled event or occurrence which may result in
injury to a person or damage to property or both, and includes acts of non consensual physical violence done to
a person at work.
It is the policy of this Company that all accidents, whether they result in injury or not, MUST be reported to the
supervisor or other premises management as soon as possible for recording in the accident book BI 510 and
investigation purposes and, where necessary, for notifying the appropriate authority as required by the
Regulations.
The Regulations stipulate the circumstances under which the enforcing authority must be notified immediately
by the responsible person (normally by telephone) and a written report submitted using F2508 within 10 days of
the occurrence, these are:
?Death at work.
?Major injury at work.
?A person not at work is injured and taken to hospital for treatment.
?Dangerous occurrence.
Where an employee of the Company is unable to return to normal duties as a result of an injury sustained during
the course of work for a period of more than three consecutive days the responsible person will, as soon as
practicable, but within 10 days, send a report to the enforcing authorities.
Where an employee suffers from an occupational disease it must be reported forthwith to the enforcing authority
on the form F2508A. The disease must only be reported if the responsible person has received a written
statement of diagnosis of the employee by a medical practitioner.
Records of accidents and injuries will be kept for 3 years from the date it was made. Extracts of the records will
be sent to the enforcing authority if and when requested.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, 1995

POLICY 22
March 2004
ASBESTOS
It is the policy of this Company that all employees will be protected from exposure to asbestos, where that
exposure would be in breach of the various Asbestos Regulations. Any material suspected of containing
asbestos shall be quarantined (with measures being taken to ensure that there is no further contamination) until
such time as the material has been analysed to establish its nature.
Should this material be confirmed as being asbestos then measures will be taken to ensure that the asbestos is
dealt with in accordance with the relevant legislation.
Company procedures and safe systems of work to be used when removing asbestos are detailed in the
Procedures Section of this policy, i.e. Procedures for Dealing with Heavy Duty Asbestos and Procedures for
Dealing with Asbestos Cement Products.
Sources: Control of Asbestos at Work (Amendment) Regulations, 1998
Asbestos (Prohibitions) Regulations, 1992
Control of Asbestos in the Air Regulations, 1990
Control of Asbestos at Work Regulations, 1987
Asbestos (Licensing) (Amendment) Regulations, 1998
COMMUNICATIONS ON SITE
Every effort will be made by both management and employees of this Company to keep other contractors,
clients and other interested parties informed of health and safety issues pertinent to this Company’s operations
on site. The precise nature of the form of communication to be used will be dependent on the requirements of
the site and/or the client (e.g. memos, formal safety meetings, verbal, compilation of documentation, etc). The
mode of communication will be agreed upon before work starts and that both site management and operatives
are aware of this requirement.
Communications between management and employees of this Company will be such that legislated
requirements are adhered to and that employees are aware of matters having an impact on their health and safety
during the course of works. Modes of such communication can be found in “Consultation with Employees
Procedures” in the Procedures Section of this Policy.
Trade contractors/sub contractors carrying out work for our Company are expected to have a communications
procedure in place, which is suitable and sufficient for the individual work circumstances. Proof of such
communication procedures is part of our vetting procedure prior to works being awarded.
Source: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Construction (Design and Management) Regulations 1994
COMPANY STAFF VISITING HAZARDOUS AREAS/SITES
“ Hazardous Areas” in the context of this section relates to areas within the Company premises, or on external
work sites (e.g. construction sites) where Company employees are required to work/visit on Company business.
It is the policy of this Company that when Company employees are required to work in/visit external work sites
or parts of the Company’s premises that are deemed to be hazardous, then certain procedures will be put into
place before entry or any works are undertaken. These procedures will either be in the form of a specific risk
assessment or safe system of work as the case may be and might incorporate a permit to work system.
Source: Management of Health and Safety at Work Regulations, 1999

POLICY 23
March 2004
CONFINED SPACES
A confined space is defined in the Confined Spaces Regulations, 1997, as being a place of an enclosed nature
where there arises a reasonably foreseeable specified risk. As entry, working and exiting from confined spaces
are within our Company remit it will be ensured that such work is done in a safe manner as prescribed by
legislation. This will include the provision of suitable and effective emergency arrangements, risk assessment
prior to any working in a confined space and a Company safe system of work for entry, exit and working in
confined spaces. Our Company employees will not be required to work in confined spaces if it is reasonably
practicable to carry out the work in another way. Detailed Company procedures for entry, exiting and working
in confined spaces can be found in the safe systems of work section of this safety policy.
Source: Confined Spaces Regulations, 1997
CONSULTATION WITH EMPLOYEES
The Health and Safety (Consultation with Employees) Regulations, 1996, require the employer to consult with
employees in good time on matters of health and safety in the workplace. It is the policy of this Company that
all personnel will be regularly informed in good time regarding the introduction of any substantial measures
which can affect health and safety at the workplace, including:
?The appointing or nominating of persons to co-ordinate emergency procedures and health and safety
assistance;
?Planning and organising of required Health and Safety training for employees and health and safety
information;
?Any health and safety information the Company is required to provide to our employees by or under any
relevant statutory provisions;
?The health and safety consequences for Company employees of the introduction (including the planning
thereof) of new technologies into the workplace.
Persons to be Consulted
As required by law the consultation required with the employees of this Company will be with the employees
directly, or if elected to the position by this Company’s employees, a representative of employee safety. Where
a representative of employee safety has been elected then the Company management will inform Company
employees of the names of those representatives and the group of employees represented by those
representatives.
Details of Company procedures relating to methods of consultation with employees can be found in
“ Consultation with Employees Procedures” in the Procedures Section of this policy.
Sources: The Health and Safety at Work etc. Act, 1974
Health and Safety (Consultation with Employees) Regulations, 1996
Construction (Design and Management) Regulations, 1994
Management of Health and Safety at Work Regulations, 1999

POLICY 24
March 2004
EMERGENCY PROCEDURES
In order to ensure the safety of employees, and any other person, it is the policy of this Company that
documented procedures are put in place regarding situations presenting serious and imminent danger. The
individual emergency procedures contained in the Procedures Section, set out clear guidance on when
employees and others at work should stop work and how they should move to a place of safety. In some cases
this will require full evacuation of the workplace. In other cases it might mean some or all, of the workforce
moving to a safer part of the workplace.
A sufficient number of competent persons within the workplace will be nominated to implement those
procedures, which relate to evacuation of any part of the workplace.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Construction (Health, Safety and Welfare) Regulations, 1996
EMPLOYMENT OF TEMPORARY WORKERS AND PERSONNEL OBTAINED FROM
EMPLOYMENT BUSINESSES
This Company recognises that it has duties to ensure the health and safety of employees who are temporary
workers, or employees obtained from an employment business. These duties include the following:
1. To provide any operative whom he has employed under a fixed term contract of employment (i.e.
Temporary Worker), or who has been provided by an employment business with comprehensible
information on:
a) any special occupational qualifications or skills required to be held by that employee if he is to carry
out his work safely (e.g. working at height); and
b) any health surveillance required to be provided to that employee by legislation.
2. To ensure that the person carrying on the employment business has been provided with comprehensive
information on:
a) any special occupational qualifications or skills required to be held by the operative if he is to carry out
his work for this Company safely; and
b) the specific health and safety features of the jobs in this Company to be filled by operatives obtained
from employment businesses.
3. To check that the information provided by this Company, to an employer carrying on an employment
business, is received by the operative (although it is appreciated that the person carrying on the employment
business has a legal obligation to pass this information on once received from this Company).
4. Informing the persons responsible for the provision of health and safety assistance to this Company of the
employment of temporary workers or of operatives obtained from an employment business.
It is the policy of this Company to adhere to the requirements above, and the responsibility for its
implementation will be accorded to this Company’s director, or a designated subordinate.
Source: Management of Health and Safety at Work Regulations, 1999.

POLICY 25
March 2004
FIRE PREVENTION
This Company does not require a Fire Certificate either for its premises or site. However, in accordance with
relevant legislation this Company recognises the need for effective and suitable fire prevention measures to
combat risks to the health and safety of our employees and others affected by our activities.
To this end we are committed to the principle of fire risk assessment (the effective ongoing evaluation of our
premises and other workplaces where our employees may be required to work to determine fire risks and control
measures required to eliminate or reduce the risk of fire to as low a level as possible).
Where necessary the assistance of suitable persons and/or companies will be enlisted . This Company is also
committed to the provision of adequate and suitable fire fighting equipment, training in the use of such
equipment to identified members of staff, and any other such measures as required by the stipulations contained
in relevant legislation. The Fire Risk Assessment and Fire Risk Checklist Sections in the Procedures Section of
this policy, detail the way in which this Company will conduct fire risk assessment, as well as a checklist of
items to be inspected on our premises.
Source: Workplace (Fire Precautions) Regulations, 1997
FIRST AID
It is the policy of this Company to provide, or arrange to be provided, equipment and facilities which are
adequate and appropriate for rendering of First Aid to employees. Additionally, a sufficient number of trained
and suitable persons will be appointed to render First Aid to employees, taking into account the specific risks
that an employee may encounter in the course of his daily tasks. The risk assessment process will be used to
determine specific risks as necessary.
The procedures outlined in the Procedures Section of this policy will be used as a guide to enable this Company
to determine suitable numbers of First Aid trained personnel.
Employees will be informed of the arrangements concerning First Aid, including the location of the equipment,
facilities and personnel. The location of First Aid boxes/equipment and the names of First Aiders will be
indicated by signage. Wherever reasonably practicable COSHH data sheets and assessments will be available
for use by First Aiders.
Employees are instructed to record all accidents, including injuries requiring First Aid only, in the accident book
provided for this purpose. First Aiders/appointed persons are made responsible for the safekeeping and
maintenance of First Aid boxes/equipment and their contents, and to report deficiencies to Company
management for action.
Source: Health and Safety (First Aid) Regulations, 1981

POLICY 26
March 2004
EMPLOYMENT OF YOUNG PERSONS
This Company employs young persons (defined in the Regulations as someone under the age of 18 years of age)
in the course of Company business (including for training purposes). As required by legislation, risk
assessments will be carried out on any risks to young persons before they start work, or existing assessments
will be reviewed where young persons are already in employment. The young persons risk assessments carried
out by this Company will follow the same procedure as that for other risk assessments as described in the
procedures section of this safety policy, but will specifically take the following into account:
?The young persons inexperience, lack of perception of danger and immaturity.
?Their workplace and workstation.
?Any exposures to physical, chemical and/or biological agents.
?Any work equipment used.
?The work activities and processes to be undertaken.
?Any training provided, and any risks from specified agents and processes (listed in the original Directive).
The restrictions on work to be done by a young person, as required by legislation, will be complied with by this
Company as will the requirement to notify the local careers office of the employment or transference of young
persons as required under Section 119A of the Factories Act 1961.
Source: Management of Health and Safety at Work Regulations, 1999
HEALTH, SAFETY AND WELFARE ON CONSTRUCTION SITES
This Company is committed to providing a safe working environment for its employees required to work on
construction sites. The standard that is used to achieve this goal, as well as monitoring of compliance, is the
Construction (Health, Safety and Welfare) Regulations, 1996, these being regarded as the minimum
requirements for this Company’s operations. Where a particular site activity (e.g. erection of scaffolding) is not
part of our Company operation then this Company will make all reasonable enquiries to ascertain compliance by
other parties responsible for provision of such aspects of the works. The Procedures Section of this Safety
Policy contains various aspects of health and safety on site (i.e. CDM Roles and Responsibilities, Site
Documents, Site Monitoring and Auditing Procedures, Temporary Structures, Emergency Procedures,
Transport, etc).
Source: Construction (Health, Safety and Welfare) Regulations, 1996
HAZARDOUS SUBSTANCES (COSHH)
Hazardous Substances encompass all those substances - liquid, solid, gaseous or biological, that may pose a
hazard to health.
It is the policy of this Company that all substances used by our employees or affecting our employees, will be
assessed with regard to the health risks imposed on the employee and others. Where possible, hazardous
substances will be substituted by another, less harmful substance. The company will also take due regard to the
storage and transport of hazardous substances.
Assessments made under the Regulations for controlling hazardous substances will be recorded, and retained for
future reference by employees and First Aiders. The procedure for making such assessments can be found in the
Procedures Section of this policy.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Control of Substances Hazardous to Health Regulations, 1999
Highly Flammable Liquids and Liquefied Petroleum Gases Regulations, 1972

POLICY 27
March 2004
HEALTH AND SAFETY ASSISTANCE
The South East Construction Safety Group have been retained by this Company for the purpose of assisting the
Company in keeping up to date with changes in the law in relation to their employees' working practices and to
provide advice on all matters relating to health and safety at work.
Their call out service and telephone advisory service is available. A Director should be notified when they have
been used. The telephone number available for the advice service is shown below. Should a call be answered
by an answer phone, the caller must record their name, their Company name and the number at which that
person may be contacted.
South East Construction Safety Group 01622 681487
ENVIRONMENTAL POLICY
The Control of Pollution Act and the Environmental Protection Act impose a duty on everyone to prevent
pollution to the environment. In order to fulfil its obligations it is the policy of this Company that all work
activities will be assessed with regard to the level of risk to the environment.
Environmental Risk Assessments will be carried out in a similar manner to normal Risk Assessments, but from
the perspective of the environment not the worker. Details of these assessments can be found under
Environmental Risk Assessment Procedures in the Procedures Section of this safety policy.
ENVIRONMENTAL POLICY STATEMENT
This Company will seek to promote the conservation and sustainable use of natural resources and to minimise
environmental pollution in all its own activities and, where possible, by it's influence over others. This
Company will review all its policies, services and activities and act wherever necessary, to meet this
commitment. The objective will be to minimise the environmental impact of all our operations.
Consideration will be given to substitution of polluting substances with “greener” alternatives wherever
possible. Steps will be taken to minimise smoke, dust, noise, and vibration nuisance - the potential for which
will be identified during the assessment process.
All waste disposal shall be carried out by registered carriers and removed to registered disposal sites.
Documentation shall be held to demonstrate compliance with this. Wherever possible waste shall be recycled,
reclaimed or reused.
Liquid pollutants will not be allowed to enter water courses. This will require the specific instruction to control
identified pollution risks. All liquid storage will be bunded wherever there is a risk.
This policy shall apply to office functions, Company travel and design functions as well as on site construction
functions.
COSHH assessment will form a part of the environmental system.
This policy will be enforced by managerial vigilance and shall be subject to regular auditing and review.
Signed:
Date:

POLICY 28
March2004
HEALTH, SAFETY AND WELFARE ON COMPANY PREMISES
It is the policy of this Company that close attention is paid to the provision of suitable and sufficient facilities
and measures to ensure compliance with requirements on health, safety and welfare of its employees at work.
Where such a duty extends to outside contractors, visitors or others attending our premises, then procedures will
be implemented to ensure their health, safety and welfare whilst on our premises. The Company’s risk
assessment procedure will be used to identify risks to health and safety on the Company’s premises. A
breakdown of the various requirements for health, safety and welfare under the relevant health and safety
legislation can be found in “Health, Safety and Welfare in the Workplace” in the Procedures Section of this
policy.
Source: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Workplace (Health, Safety and Welfare) Regulations, 1992

It is the policy of this company that all Lifting Operations carried out by or on behalf of this company by others
will at all times be safe. This policy also extends to any Lifting Equipment used by the company, or others on
its behalf and includes equipment that may be wholly owned or hired in by the company or others working on
its behalf.
Lifting equipment means any chain, sling, shackle, crane or hoist or any other piece of equipment designed to
raise or lower a load. Also included is equipment that is designed to raise or lower persons such as lifts, mobile
elevated work platforms and ropes used for climbing work.
All those persons who use lifting equipment whilst carrying out work for this company and those who supervise
them will at all times have adequate health and safety information available to them.
A competent person will plan all lifting operations and only those persons who are specifically trained and
authorised will be allowed to operate the equipment.
It is the policy of this company that all equipment used for the purposes of lifting will be supported by the
correct and up to date documentation.
Sources: The Health and Safety at Work etc 1974
Provision and Use of Work Equipment Regulations, 1998
Lifting Operations and Lifting Equipment Regulations, 1998

POLICY 29
March 2004
MANUAL HANDLING OPERATIONS
Manual Handling means any transporting or supporting of a load including lifting, putting down, pushing,
pulling, carrying or moving by hand or by bodily force.
In accordance with the Regulations for Manual Handling, this Company will endeavour to avoid the need for
employees to undertake manual handling operations that involve a risk of injury. If this is not reasonably
practicable then the Company will make a suitable and sufficient assessment of the task and reduce the risk to
the lowest level that is reasonably practicable. This will include, where possible, the provision of information
and general indications on the weight of each load and the heaviest side of any load whose centre of gravity is
not positioned centrally.
Assessment will be recorded and reviewed if no longer valid, or there is significant change in the matter to
which it relates.
The requirement that the employee has a duty to make full and proper use of any system of work provided by
this Company (as the employer) to alleviate or reduce the risk of manual handling operations, will be
communicated to the Company’s employees.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations 1999
Manual Handling Operations Regulations, 1992
OCCUPATIONAL HEALTH PROGRAMMES AND HEALTH SURVEILLANCE
At the present time this Company rarely uses or comes into contact with any substances (e.g. lead, asbestos,
COSHH substances) in concentrations, or in circumstances which would warrant an occupational health
programme or health surveillance to be carried out on any of it’s employees.
If a need for health surveillance is identified as a result of our assessment procedures and/or available
information about any of the sites where our employees would carry out those tasks, then such health
surveillance and monitoring would be initiated by the management of this Company.
Our assessment procedures are reviewed on a regular basis to take into account the introduction of new
technologies, new information about products used by this Company (and their effects on health) and legislative
requirements. Additionally, we employ the services of an external independent health and safety consultancy to
advise on such issues.
Sources: Management of Health and Safety at Work Regulations 1999

POLICY 30
March 2004
NOISE AT WORK
Excessive noise in the workplace presents a risk to all personnel, and may lead to irreparable hearing damage.
Regulations regarding noise at work require that employers make provisions to protect their employees from
levels of noise that could pose a risk to their hearing.
It is the policy of this Company to comply with the Noise at Work Regulations, 1989, in so far as they affect our
own employees and those persons not in the employ of the Company. A noise survey will be carried out by a
competent person to ascertain the actual levels, where any doubt exists as to whether any machinery or plant
owned or used by Company employees has a noise output in excess of 85dB(A), or a peak output in excess of
200 Pascals.
Where the level is less than 85dB(A) no further action will usually be necessary, although it is the policy of the
Company to keep all noise to a minimum level consistent with good commercial practice.
Where the level exceeds 85dB(A), but is less than 90dB(A), then all persons affected shall be advised of the
survey results, instructed about industrial hearing loss and advised to wear hearing protection. The Company
shall supply, maintain and replace such protection free of charge.
Should the survey reveal levels of over 90dB(A), and/or peak levels of over 200 Pascals, then the Company
shall do all that is possible to reduce these levels so far as is reasonably practicable. Identified areas will be
marked as Ear Protection Zones in accordance with BS 5378, and the wearing of hearing protection shall be
made mandatory.
Employees have a duty under these Regulations to wear protection provided. Records will be kept of all surveys
and subsequent action taken.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Noise at Work Regulations, 1989
SAFETY AUDITS
Progressive improvement in Health and Safety can only be achieved through the constant development of
policy, approaches to implementation and techniques of risk control. It is the policy of this Company that a
systematic audit of all safety arrangements will be carried out on a regular basis.
Regular inspections of work areas will be carried out at a frequency commensurate with the level of risk
imposed by the activity within that area.
Where appropriate the Company’s health and safety advisors, The Health and Safety People Limited, will visit
the workplace to carry out Safety Inspections and Audits.
Records of Safety Inspections and Audits will be kept in order that Management can monitor the performance of
the Company and improve the overall safety culture within the workforce.
An example of a typical audit form can be found in Site Auditing and Monitoring Procedures in the Procedures
Section of this policy.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Construction (Health, Safety and Welfare) Regulations, 1996

POLICY 31
March 2004
OUTSIDE CONTRACTORS WORKING ON THIS COMPANY’S PREMISES
It is the policy of this Company that in situations where outside contractors (e.g. utility company personnel,
cleaners, maintenance personnel) enter our premises to perform tasks in areas where there may be a risk to their
health and/or safety, measures will be taken to reduce that risk to the lowest level practicable under the
circumstances. These measures may include any or all of the following:
??Induction training (to include the hazards and/or risks posed by this Company’s operations);
??Supervision by a competent representative of this Company who is aware of the hazards presented in the
area of works to be performed;
??Ensuring that personal protective equipment has been provided and is being worn, as required;
??Verifying that the outside contractor is competent and trained to carry out the proposed tasks;
??Ensuring that outside contractors’ employers have received appropriate safety information relative to their
proposed tasks, issued by this Company, and that outside contractor employees have been informed of such
information prior to their works commencing.
The measures to be taken will be dependant upon the hazard presented and the control measures as
recommended by the risk assessment procedures. Likewise, this Company requires that any proposed works by
outside contractors’ employers which includes elements of risk or hazard to this Company’s employees, is
communicated by that employer to this Company’s authorised representative in the form of a risk assessment or
similar, prior to works commencing on the premises.
Source: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
PERSONAL PROTECTIVE EQUIPMENT (PPE)
Personal Protective Equipment means all equipment, including accessories, additions and clothing used as
weather protection, which is intended to be worn or held by a person at work to protect that person against one
or more risks to health or safety.
It is the policy of this Company that suitable and sufficient personal protective equipment (PPE) is provided at
no cost to our employees where risk assessment has shown a significant risk to their health or safety while at
work.
It is also a legal requirement that the employee uses the protective equipment provided by the Company, where
practicable return it to the accommodation supplied, and report defects or loss of PPE to the Company
immediately.
PPE will only be utilised when engineering controls and safe systems of work are not sufficient or practicable in
reducing the risk to an acceptable level.
This Company also recognises that they are legally required to provide training to their employees in the proper
fitting and use of PPE, and the provision of accommodation for the PPE it provides to it’s employees when it is
not in use.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Personal Protective Equipment at Work Regulations, 1992

POLICY 32
March 2004
PROTECTION OF THE PUBLIC
The protection of the public is to be as important a function as the protection of any other person involved in the
execution of the task. The possibility of injury or ill health occurring to a member of the public as a
consequence of the Company’s activities is to be identified in the risk assessment procedure and the control
measures required to prevent such injury or ill health implemented as part of the risk assessment procedure.
Source: Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
TRADE CONTRACTORS SAFETY INFORMATION
Safety information, which forms an integral part of the Company's Health and Safety Policy, is applicable to all
Trade Contractors and persons under their control and forms part of the Terms of Contract. Trade Contractors
are required to ensure that:
1. They, and all persons under their control, familiarise themselves with the site and any hazards to be found
on the site;
2. Their activities are conducted in accordance with the safe practices as detailed in this Policy, taking
precautions to protect all employees and others who may be affected by their actions or failures to act;
3. They comply with all the relevant legislation applicable to the workplace;
4. They provide the correct protective equipment and clothing to their employees at the contractor's expense;
5. Employees remain within the designated areas of their work;
6. They only employ persons who are sufficiently trained and experienced in the performance of their duties.
If persons under training are employed, the contractor is to ensure that they are adequately supervised.
Nothing in the above information relieves the contractor of their duties and obligations under Statute or
Common Law. Failure to comply with our Company’s Health and Safety Policy or any legal requirements will
lead, at our Company’s discretion, to suspension of the contractor's work, at no cost to the employer, or to
termination of the contract.
Source: Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Construction (Design and Management) Regulations 1994
TRAINING
In order that personnel can work safely and efficiently it is important that each person receives training
appropriate to the job they are required to do. Whilst appropriate qualifications are required by the Company
before employment, it is not accepted that training will cease for that employee. It is the policy of this Company
that all employees continue training during the course of their employment by various methods ranging from
attending residential courses to “tool-box-talks”.
All employees will receive appropriate induction training that will include the standard introduction programme,
making them aware of their statutory duties, the emergency procedures and an explanation of the Company
Safety Policy. An awareness of safety issues at all levels is an important feature in the promotion of this Safety
Policy. Accordingly, in all forms of training, the safety requirements related directly or indirectly to the task or
work area will be an integral part of occupational training and appropriate training will be given to anyone who
undertakes a new task.
All training will be mandatory and records kept of courses and qualifications. Examples of training records can
be found in “Consultation with Employees Procedures” in the Procedures Section of this policy.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Provision and Use of Work Equipment Regulations, 1998

POLICY 33
March 2004
WASTE DISPOSAL
It is the policy of this company that where waste is generated during the course of company activities then that
waste shall be disposed of in a controlled, safe and proper manner. Where such waste removal requires the
application of special control measures to reduce hazards such as contamination, dust or risk of environmental
pollution then laid down company procedures will be followed to render such waste removal inoffensive and
free of risk so far as reasonably practicable. Such procedures are specified in the Procedures Section of this
safety policy where applicable, or are covered separately in the Safe Systems of Work Section of this policy.
Source: Transport of Dangerous Goods (Safety Advisers) Regulations, 1999
WORKS FALLING UNDER THE CONSTRUCTION (DESIGN AND MANAGEMENT)
REGULATIONS 1994
This Company has the ability to assume roles and responsibilities under the above regulations, dependant upon
the duty holder role decided upon at the pre tender stage of the works. It is our aim to comply with the
Regulations in so far as they relate to our work activities and our relations with other duty holders during the
course of the works, and to ensure that all duties and responsibilities assigned to us under the relevant statutory
provisions are fulfilled in as competent a manner as possible. The detail of the requirements of various roles
under CDM are described in “CDM Roles and Responsibilities” in the Procedures Section of this policy, and it
is the intention of this Company to adhere to its responsibilities in performing whatever role it assumes during a
project which falls within the scope of the CDM Regulations.
Source: Construction (Design and Management) Regulations, 1994
WORK EQUIPMENT
It is the policy of this Company that all work equipment used in the course of Company activities, whether
provided by the Company, on lease or loan to or from another Company, or belonging to individuals, should be
safe for use, suitable for the task and properly maintained in accordance with the manufacturers/suppliers
instructions and at intervals set by this Company.
Work Equipment means any machinery, appliance, apparatus or tool and any assembly of components which, to
achieve a common end, are arranged and controlled so that they function as a whole.
All personnel who use work equipment, and those who supervise them, will have available to them adequate
health and safety information and, where appropriate written instructions in the safe use of that equipment.
All personnel who use work equipment, and those who supervise them, will receive adequate training for
purposes of health and safety, including training in the methods which may be adopted when using the work
equipment, any risk which may be generated by that use and the precautions to be taken.
Where there is a specific risk associated with the use, repair, modification, maintenance or servicing of any
equipment, only those personnel specifically trained and authorised will be permitted to carry out such
operations.
Machinery which is considered to be in any way dangerous, will be fitted with the appropriate guarding and
other safety devices required to reduce that danger to the lowest practicable level, and only those personnel
specifically trained and authorised will be permitted to use that equipment. Where applicable, manufacturers
and/or suppliers of work equipment to this Company will be approached by management to supply pertinent
safety instruction and information relating to the work equipment’s function and safe usage.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Provision and Use of Work Equipment Regulations, 1998

POLICY 34
March 2004
WORKING WITH ELECTRICITY
It is the policy of this Company that no person in its employ be allowed to work on or near any live conductor,
except where the live conductor is insulated so as to prevent danger, or there is an absolute need for the
equipment to be live in order for work to be carried out. The following factors will be considered when
determining whether work with live conductors is justified:
1. When it would not be practicable to carry out work with the conductors dead (e.g. testing purposes);
2. If making the system dead will create hazards for other users of the system, or for continuously operating
plant, etc;
3. The need to comply with other statutory requirements;
4. The level of risk involved in working on the live equipment and the effectiveness of the precautions
available set against the economic need to perform that work.
This Company recognises that statutory legislation only permits persons at work to be near live conductors if it
is not feasible to do the work at a safe distance from the live conductors. Additionally, persons whose presence
near the live conductors is not necessary, should not be so near the conductors that they are at risk of injury.
Portable electrical equipment will be tagged, tested and maintained on a regular basis. The recommended
maintenance frequencies under Electrical Procedures at Work in the Procedures Section will be used as a
reference point for all items of electrical equipment utilised by this Company.
Sources: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Electricity at Work Regulations 1989
WORKING ON OR ALONGSIDE ROADS
The operations of this Company include the need for employees to work on or alongside public roads. Such
operations are recognised as being hazardous to Company employees, pedestrians and road users alike. This
Company’s management undertake to minimise the hazards presented by assessing the hazards and likely risk
and implementing control measures to reduce the risk as far as reasonably practicable. Control measures will be
based on the findings of risk assessments (together with any other assessments required by legislation) and the
requirements of specific legislation dealing with work on or alongside roads. Additionally, it is the policy of
this Company to devise and implement safe systems of work that address the risks posed by working on or
alongside public roads.
Source: The Health and Safety at Work etc. Act, 1974
The Road Traffic and Street Works Act, 1989
Management of Health and Safety at Work Regulations, 1999
DRUG AND ALCOHOL POLICY
To assist in the safe performance of our duties, this company operates a strict policy of NO ALCOHOL and
NO DRUGS in the workplace.
No alcohol or drugs will be tolerated on site. Anyone who presents themselves for work under, or apparently
under the influence of drugs or alcohol will be refused entry to the workplace.
For their own safety, that of their workmates and members of the public any member of staff believing that
another is under the influence of drugs or alcohol should report this to their direct manager immediately.
Drugs supplied by a medical practitioner or chemist may still affect safety performance and the employee’s
direct manager must be informed of that circumstance.
Source: The Health and Safety at Work etc. Act, 1974
Management of Health and Safety at Work Regulations, 1999
Provision and Use of Work Equipment Regulations, 1998

POLICY 35
March 2004
Hire
Where equipment is hired in there is a duty under The Provision and Use of Work Equipment Regulations 1998
to ensure that:
?The equipment hired is suitable for the task and conditions that it is to perform;
?It has been properly maintained and inspected before work commences, with proof in the form of an
Inspection certificate or similar form;
?It is supplied with all relevant information (maintenance schedule, etc.) and operating instructions;
?Any necessary instruction and training is given to site operatives;
?A qualified or competent person is available to use the equipment;
?Any maintenance/inspection that is required, is carried out at the correct intervals by a competent person;
?Any equipment hired complies with The Provision and Use of Work Equipment Regulations 1998.
Supply
Where equipment is supplied there is a duty under The Provision and Use of Work Equipment Regulations 1998
to:
?Ensure that it is supplied in good working order accompanied by a current inspection/test certificate;
?Ensure that it is supplied with all relevant information and instruction;
?Provide any training as required by the hirer;
?Provide maintenance/inspection schedules as required;
?Ensure that any equipment supplied complies with The Provision and Use of Work Equipment Regulations
1998.